Running, triathlon, cycling and swimming events terms and conditions

1a. You commit to raising at least the minimum sponsorship for Scope for the event you have signed up for. If you are unable to meet the minimum sponsorship, you may choose to make up the balance yourself or you may lose your place.

1b. For all events, your full minimum sponsorship amount must be received by Scope within 6 weeks of the event date.

1c. For events with a minimum sponsorship that is over £700, at least 30 per cent of your minimum sponsorship amount should be received by Scope six weeks prior to the event.

2. If you do not take part in the event, any sponsorship money raised will be treated as donations unless your sponsors contact Scope directly for a refund.

3. You agree to raise all money using legal methods and complying with the advice given in the fundraising pack.

4. You understand that Gift Aid is not included in your minimum sponsorship, but that money raised from Gift Aid is a valuable bonus for Scope.

5. You confirm that, to the best of your knowledge, your general state of health and fitness is good and you take full responsibility for my training. You take part in this event at your own risk.

6. You confirm that you will be the minimum age required to take part in the event. For more information on specific ages for events please email events@scope.org.uk.

7. All funds raised for Scope through the event will be made payable to Scope.

8. You agree to Scope storing the information that you provided on their database. Please see our privacy policy for details.

9. You give Scope permission to use any photographs/videos taken of you at this event, to raise awareness and/or money for Scope's work with disabled people.

10. You agree to the terms and conditions set out by the event organiser for the event you are involved in. Please email events@scope.org.uk for these for your specific event.

11. You agree that Scope may share your details with the event organiser.

12. You understand that your registration fee is non refundable and includes VAT.
 

IRONMAN Own Place Terms and Conditions

  1. You are responsible for purchasing your own place in IRONMAN via the IRONMAN website. 
  2. You are solely responsible for paying your own costs in connection with this event.*
  3. Scope will reimburse 100% of your IRONMAN place cost only, once at least £1000 of cleared funds has entered the Scope account. Scope is only able to reimburse you after the event has taken place, when we have received proof of purchase of your entry fee and all the sponsorship monies, as we will only make a single reimbursement payment. Scope is only able to reimburse you directly, and will not pay the money directly to the IRONMAN race organisers. 
  4. You will keep evidence of your payment (email receipt, etc.) of your entry fee to provide documentation to the Scope Events Team. 
  5. All funds raised through the Challenge must be payable to Scope in pounds (sterling). 
  6. You will ensure that your sponsors know that a sum of your sponsorship monies, up to the cost of your entry fee, will be reimbursed to you. 
  7. As Scope is contributing towards the cost of you taking part in the event, any donations received from you or a close family member will not be eligible for Gift Aid. You should take reasonable steps to ensure that those sponsoring you are aware of the restrictions on Gift Aid by following the guidance below.
  8. Should you, for whatever reason, not take up your place, all sponsorship forms and monies collected should be forwarded to Scope or returned to your sponsors. You will not be able to claim reimbursement of any of the entry fee from Scope. 
  9. It is your responsibility to ensure that you are sufficiently fit to take part in this event and if you are in any doubt about this, you will seek advice from your own General Practitioner. 
  10. To the fullest extent permitted by law, Scope does not accept responsibility for any liability, loss, death, injury, damage or claim which may arise as a result of your participation in this event, whether in relation to injury or loss to yourself or to any other person.
  11. You have provided Scope certain information about you and consent to Scope using this data.
  12. We will keep your details on our database so we can provide you with the best possible support every time you contact us.
  13. We do not sell or swap your details with any third parties, but in order to carry out our work we may need to pass your details to service companies authorised to act on our behalf.
  14. All participants, supporters and spectators, including friends and families who choose to attend the event confirm that they are happy for their names, video footage, photographs taken of them during the event to be used to publicise the event by Scope for commercial and fundraising purposes including, but not limited to marketing material, television broadcasts, social media, advertising, publications, and other documents or mediums that may be made available to the public. Photographs of children will not be used in this manner without express written consent; unless the images are incidental, for example, children’s images at the starting line. For further information about how we collect and use personal data, please refer to our Privacy Policy. 
  15. Any complaints can be made using our online feedback form, in writing to events@scope.org.uk  or by phone on 0207 619 7270. 
Gift Aid 
We cannot claim Gift Aid on a donation that you or a close family member make towards your event sponsorship as you are taking part in an event where Scope is contributing to your entry costs, so counts as a gift aid benefit. A close family member is defined as your spouse or civil partner, your parents, your siblings and grandchildren, as well as their spouses or civil partners. 

We recommend that you set up a Just Giving Scope fundraising page. Visit https://www.justgiving.com/scope and click on the ‘Fundraise for Us’ button. When setting up your event or linking to an existing event, you must tick the box that asks “Is your charity contributing to the cost of your fundraising?” to ensure Gift Aid eligibility criteria are set up correctly for your event. 

If you are also going to use a paper sponsorship form to collect your donations then you need to download this sponsorship form as this includes the relevant gift aid statement: 

Donations made by people directly connected to you are not eligible for tax relief under the Gift Aid scheme. This includes spouses, civil partners, children, grandchildren, parents and siblings and the spouses and civil partners of any of the above. 

Please ensure they do not tick the Gift Aid boxes. For further information on Gift Aid, you can go to the HMRC website at https://www.gov.uk/guidance/gift-aid-whatdonations-charities-and-cascs-can-claim-on or contact us.