Job Details

The Staffing and Training administrator is responsible for managing various administrative functions, focusing on staffing and training. This role ensures the smooth and efficient running of day-to-day administrative tasks while supporting a positive work environment for all staff.

You’ll be working 20 hours per week at Cygnet Bury Hudson, helping ensure the safe and smooth running of services for the people in our care. 

• Populating staffing sheets from Wards’ rotas, to establish an accurate forecast of deficits.
• Utilising and maintaining the Temployer, to obtain bank availability and allocate shifts to wards, bearing in mind the appropriate skill and gender mixes.
• Producing comprehensive and complete staffing sheets to the receptions each day, with all deficits covered in relation to ward requirements such as escorts, enhanced observation levels and sickness/annual leave.
• Planning / scheduling of training events in accordance with the hospitals training diary and ad hoc requests.
• Maintaining a record of this process on Achieve and ensuring that these are forwarded to the Hospital Manager for approval.
• Liaison with relevant managers regarding booking staff onto training events.
• Assist in the preparation of data for reporting and compliance purposes.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users and their families.

• An administrator with experience in health care and knowledge of mental health 
• Flexible, organised, able to prioritise workloads, solve problems and make decisions
• Calm under pressure and can work under your own initiative 
• A strong written and verbal communicator with an eye for detail & excellent interpersonal skills
• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows and the internet

Successful candidates will be required to undergo an enhanced DBS check.