Job Details

We’re looking for people who share our values of compassion, accountability and optimism to help us provide high quality care for the patients, carers, families and communities we serve. We specialise in NHS mental health and learning disability services and we’re proud to make a difference every day.

We are looking for a Workforce Systems Administrator to join our Workforce Systems team within the Workforce Directorate.

We actively promote flexible working and understand how important work life balance is, especially in healthcare. Whether it’s part time hours, hybrid working or flexible start and finish times, we’ll explore what works for you and the role.

• To provide comprehensive administrative support to ensure that Workforce information is kept up to date and accurate in Electronic Staff Record (ESR) and that key deadlines, such as payroll cut-off, are met. 
• Ensuring that the update of staff records in Electronic Staff Record for new starters, contractual changes and leavers are in accordance with policies and procedures.
• Ensure the Electronic Staff Record Administration Team generic email inboxes are monitored and actioned on a daily basis and that the associated logs and spreadsheets are accurate and kept up to date.
• Support the Trust Employee Compliance and Reference processes.
• Develop strong working relationships with Payroll, Finance and managers.
• Be conversant with Agenda for Change terms and conditions, Medical and Dental terms and conditions, local arrangements and Trust policies, as appropriate to the role. For example, pay scales.
• To proactively identify data quality issues within Electronic Staff Record and work with other members of the Workforce Department to rectify these

Sussex Partnership NHS Foundation Trust (SPFT) is committed to building a workforce that reflects the communities we serve. We particularly welcome applications from people from Black, Asian and Minority Ethnic backgrounds and from disabled candidates, as these groups are currently underrepresented.

• NVQ3 (or equivalent) in a relevant subject or equivalent relevant experience (such as HR, Training or Administrative and Clerical)
• Experience in an administrative office environment
• Accuracy and attention to detail
• Able to deal with confidential and sensitive issues with tact and diplomacy at all times
• Experience of working as part of a team

In the event of a high number of applications, we may close this vacancy early.