You will provide a high level of assistance to the Divorce and Family partners (and others as necessary).

• Assisting the Divorce and Family partners and other members of the team.
• Representing the London Divorce and Family team and being one of the “go to” people for the partners and the department.
• Monitoring the inboxes of the partners as directed and picking up administrative matters that require attention.
• Coordinating and organising departmental processes and events (reporting, appraisals, social activities, training workshops) whilst working closely with the other EA/PAs.
• Extensive diary management – arranging meetings, interviews, some travel arrangements, client entertainment, checking outlook calendars, reminding re appointments and assisting in their preparation. Using own initiative to making appropriate determinations of behalf of others when required.
• Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides and other documentation. 
• Manage and maintain professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required.
• Communicating with clients and others and addressing queries. 
• Assisting other EA and PAs in taking new client enquiries for the department and ensuring new client enquiry schedule is kept up to date.
• Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email).
• Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with Divorce London expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports. 
• Maintaining client data and assisting with marketing / BD and ‘Developing Business’ activities.
•  Undertaking a range of ad-hoc duties and projects as delegated from time to time.

Equal Opportunities Statement

The principles of inclusion, equal opportunity and diversity are important to us, and we aim to recruit and retain the best people at all levels of the firm. We aim to create an inclusive culture that respects people’s differences and gives everyone a chance to excel at what they do. The ability, dedication and technical excellence of our people are critical to the successes we achieve for our clients. Therefore, we welcome all applications from potentially suitable candidates.

Reasonable Adjustments for Interviews

We are happy to support with any reasonable adjustments throughout the recruitment process. We appreciate the thought you will have given to how your disability might impact your ability to participate in the recruitment process and welcome any information on potential adjustments that may be of help. We would like to remind candidates of the Access to Work scheme should this be of assistance.

Job skills:

• Proficient organisational and administrative skills, attention to detail and ability to flexibly handle time-restricted projects with a high level of personal effectiveness.
• Excellent IT skills, experienced with relevant spreadsheets, databases, ability to adapt to new technology and processes.
• Excellent written skills, compiling data analysis and report writing.
• Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information.

Previous Experience:

Previous PA/EA experience of around 5 years within a law firm or other professional services organisation.

General skills:

• Well organised, uses initiative, prioritises appropriately, applies self, manages own workload and meets deadlines.
• Demonstrates excellent communication and people skills (respectful, positive, articulate, professional and sympathetic).
• Delivers helpful internal services with a proactive and “can do” approach, shows commercial awareness and represents the department/firm appropriately.
• Calm, articulate and exchanges information and ideas.
• Aptitude to pick up new technology and software.
• Shows sound judgement and strategic planning skills; acts within boundaries.
• Shows dedication, passion and eagerness.