Reasonable adjustments request letter template (if refused)
When requesting adjustments, use a polite, friendly and positive tone.
Use this template letter for requesting reasonable adjustments only when previous requests for adjustments have been ignored or refused.
Dear [name of the person you are writing to],
Subject: Reasonable Adjustment Request
I am writing to ask for some changes to my work arrangements. I want to be able to do my job well and making these changes will support me to do that.
[Explain how your impairment or condition affects your work. Give the facts, be specific and clear.
- the adjustments you need at work before you can start working
- future adjustments
- how this would help you do your job better
- if possible, explain how the employer can make these changes without disrupting the business. If you’re not sure how this might affect the business, ask if you can talk about this.]
The Equality Act 2010 says that employers have a duty to make reasonable adjustments for disabled employees when a person is at a substantial disadvantage compared with an employee who is not disabled.
Employers must take reasonable steps to address this. These can include:
- changing policies, procedures and practices
- changing the physical environment
- providing extra aids and services
If it is reasonable for the employer to make a change, then it should be made.
I believe that as a disabled person, under the Equality Act 2010 I am entitled to the reasonable adjustments I have requested.
I would be happy to discuss this request in more detail, but I would like a written response within 14 days.