Parallel Windsor 2026

2026 Events Terms and Conditions 

We're excited that you're interested in joining #TeamScope. Please carefully review the following terms and conditions. These establish the agreement between you and Scope for your participation. 

If you need these in a different format or have any questions, please contact the team by email on events@scope.org.uk.  

1. General 

1. By signing up to take part in this event for Scope, you agree that we can contact you about your participation in the event. This could be by phone, text message, email, post or other forms of digital communication (for example Teams or WhatsApp). 

1. You enter the event entirely at your own risk. You understand that Scope is not responsible for the event and accepts no liability for your participation.  

1. You understand that this event is organised by a third-party event organiser. The organiser is solely responsible for the conduct and operation of the event, including all health and safety requirements.  

1. You agree not to do anything which may bring Scope’s name into disrepute.  

1. You accept that Scope reserves the right to change, amend or alter these Terms and Conditions at any time without warning or permission. The latest version of these Terms and Conditions are posted on Scope’s website immediately or available upon request.  

2. Your participation 

1. You are responsible for covering your own travel and accommodation expenses to participate in the event. You acknowledge that Scope cannot contribute to these costs. Scope is not liable for them if your charity place offer is withdrawn at a later date.  

3. Health, including fitness and injury 

1. You confirm that, to the best of your knowledge, your general state of health and fitness is good. You commit to seeking medical advice prior to the event if necessary. 

1. You take responsibility for letting the event organisers know of any medical conditions or circumstances which might affect your taking part. This is so that they can best assist you.  

1. You confirm that you will not hold Scope responsible for any accident, injury or illness sustained from your participation in the event. 

1. You agree to take full responsibility for your training.  

1. You agree to follow all safety instructions and training procedures, as issued by the event organisers, when taking part to enjoy a safe and fun event.  

4. Deferral and withdrawal 

1. If you wish to withdraw from the event, you should notify Scope on 020 7619 7270 or email events@scope.org.uk as soon as possible. We will then advise you of the next steps to follow. 

1. Should you become injured during your training for the event and feel that you are not going to be able to take part on the day, we will provide you with the contact details to request a deferral (if applicable). 

1. If your place in the event is deferred, we will remove you from Scope's email updates about that event. 

1. If you withdraw from the event, Scope will remove you from all our communications about the event. This includes emails and #TeamScope groups on WhatsApp or Strava.  

5. Fundraising 

1. All funds raised for Scope through the event will be made payable to Scope.  

1. If there is a minimum fundraising amount that applies to this event, it will be clearly stated in the event details. 

1. You understand that any existing regular donations which you make to Scope do not form part of your fundraising total. 

1. We welcome match funding and are happy to support you in securing it from your employer as needed.  

1. You agree to keep Scope updated with your fundraising progress and regularly pass on any monies raised to Scope. Monies collected can be transferred to Scope via bank transfer (BACS) or your online fundraising page. 

1. You agree to only use legal means to fundraise and comply with any fundraising guidance or advice issued by Scope.  

1. You commit to return any unused Scope fundraising materials, including sponsorship forms, to Scope on completion of your fundraising activities.  

1. You agree to only use the ‘in aid of Scope’ logo to create your own materials. You will not use the Scope logo in any other way, unless by written agreement with the Scope Events team.  

1. You agree that your sponsorship forms and online fundraising pages will make it clear that the money is not given subject to any conditions and that the monies will not be returned if the event is cancelled, your place withdrawn, or you do not complete the event.  
2. Scope will consider refunding money raised only at the individual donor's request. This is not guaranteed and will be reviewed on a case-by-case basis. Anyone wishing to request a refund should contact events@scope.org.uk no later than 28 days from the date of the donation. 

Data protection, including images and audio 

1. You agree to Scope storing the information that you provided on their database.  

1. You agree that Scope may share your details with some third parties to support your participation in this event. This includes the event organiser. And any service companies authorised to act on Scope's behalf. For example, the email marketing platform, Dot Digital. This is in line with our Privacy Policy. 

1. You allow Scope to use any quotes, photographs or videos from the event in future materials to raise awareness or money for Scope. This can include, but not be limited to, marketing material, television broadcasts, social media, advertising, publications, and other documents that may be made available to the public.  

1. Any photographs or video footage that you share with us, may be shared on our website, social networks and/or used in marketing materials – this may include photographs of your friends and family should you share these with us.   

1. Photographs of children will not be used in this manner without express written consent unless the images are incidental. For example, children’s images at the starting line.  

1. If you would prefer that your quotes, photographs or videos are not used in the ways described above, please contact the Scope Events team. 

Scope's promise to you 

In return for taking part with #TeamScope, Scope promises the below:  

• We will regularly communicate with you as part of your event preparation journey.   
• We will be there to help you reach your fundraising targets by giving you lots of ideas, resources and support.   
• We will keep costs to a minimum.  
• We will take all your feedback seriously, including complaints. All issues will be dealt with quickly and accurately.  
• We will say thank you for your support and keep you up to date with news about our work (unless you don’t want us to). 
• We do not sell or swap your details with any third parties. But to carry out our work we may need to pass your details to service companies authorised to act on our behalf. For further information about how we collect and use personal data, please refer to our Privacy Policy.